Aledo ISD – grades K – 5th (Pre K available at Coder Elementary)
Diamond Hill Station – grades Pre K – 5th
Diamond Hill Elementary – grades 3rd – 5th

Sam Rosen Elementary – grades 3rd – 5th

Westcliff Elementary – grades Pre K – 5th

If a child is going to be absent on a day that they are expected to attend Camp Fire Afterschool, parents should call or text the onsite program by 1:00 p.m. to report their child’s absence from the afterschool program. Parents can also email the Customer Support Team by 1:00 p.m. at [email protected] to notify them of an absence.

Attendance is taken within five minutes of the children’s arrival and a missing child causes concern. If a child does not come to the program as intended after school, the parents will be notified.

Registration Fees are nonrefundable/nontransferable.  

Weekly payments will be auto-drafted on the Friday prior to the week of service. 
All late payments will be assessed a $10 late fee. No exceptions. 
A $30 insufficient funds return fee will be charged for each insufficient funds return. 

Cancellation & Change Policy: Two (2) weeks written notice is required to cancel or change registration without a penalty. Cancellations must be submitted through the Cancellation/Change Form. If you cancel after that time, you will be required to pay the full program fee. Once the cancellation/change request is processed, a confirmation will be sent to the email on file. 

For the student to be re-enrolled an opening must be available and you may have to pay the registration fee. 

Any unpaid balances will be automatically drafted from the card on file when closing the account.  

Each Camp Fire Afterschool program has a dedicated Site Cell Phone that can be contacted to speak to the Site Director during operating hours, or to leave a voicemail or send a text message during closed hours. Please be aware that the staff’s priority is to supervise the children during operating hours, so you may need to leave a message and get a call back from the staff when they are able to return the call. Please check with a staff member at the site to get the phone number for the specific site, or refer to your registration confirmation email.

  • For questions regarding payment, registration, or to make changes to an account, the Camp Fire Customer Support Team can be reached via 817.831.2111, ext. 155 or [email protected]
  • For programming questions, please contact the Associate Vice President of Youth Development, Melanie Marshall; 817.831.2111, ext. 165 or [email protected]

Parents should be sure to check at the parent information table and talk to staff during pick-up to receive any updates. Parents should also routinely check their email and enroll with Remind to receive important updates from Camp Fire (see individual school pages for links to signup for Remind).

Children enrolled in Camp Fire Afterschool programs may also be signed up for various in-school extracurricular activities, such as athletic programs, art club, choir or tutoring. Children who attend those programs must first come to Camp Fire to sign-in and inform the staff that they will be attending their extracurricular activity for that afternoon.

Families that are eligible for assistance from CCMS (Child Care Management Services) will be considered for financial assistance based on income eligibility and on family size. Please contact the local CCMS provider for further information.

Camp Fire also has limited scholarships available for families that have an identified need or a situational hardship, such as a debilitating illness, death in the family or other financial hardship.

In a typical year, Camp Fire’s Afterschool programs have guest presenters throughout the course of the school year, such as visits from the fire department, high school athletic programs, bullying prevention speakers, special hands-on science presentations, and several others.

In a typical year, volunteers may assist with programming throughout the school year, helping kids with homework, reading to youth, or leading various activities.

All volunteers are required to complete a criminal background check and all volunteers and guest presenters are always under the supervision of a staff member when interacting with youth.

Parents are always welcome to be a volunteer or guest speaker at the programs as long as they have had proper background checks performed by Camp Fire.

Volunteer duties may include:
• Homework help
• Reading to youth
• Assisting in program activities (holiday parties)
• Sharing your cultural heritage
• Other volunteer duties on case-by-case basis

Camp Fire utilizes developmentally appropriate guidance and disciplinary methods as outlined by Conscious Discpline and the Center for Youth Program Quality’s Youth Work Methods.

Our goal for children is to help each child develop the internal control needed to manage himself / herself. Therefore, we use the following positive guidance techniques:
• Teaching coping strategies, such as breathing exercises and going to the Safe Space
• Modeling appropriate behaviors
• Setting clear and reasonable limits that protect the child’s safety and welfare, the rights of others and the environment
• Acknowledging appropriate behavior
• Encouraging verbalization and problem solving by providing positive suggestions, choices and/or redirection
• Having a Safe Space for children to self-regulate their emotions and de-escalate away from others

When a discipline problem occurs and persists, the following actions may be taken:
• The Site Director will complete an Incident Report Form and discuss with the parent and the child
• Parents will be called for a conference.
• Parents may be requested to pick up their child for the day
• A behavior agreement may be completed outlining the unacceptable behavior and consequences
• The child may be suspended or released from the program at the discretion of the Vice President of Youth Development

If a child is suspended from school, he/she may not attend Camp Fire First Texas Afterschool/Summer Programs during the suspension period.

Camp Fire meets or exceeds all Texas state licensing minimum standards for our programs (see Licensing for more information).

Camp Fire staff possess current nationally recognized First Aid/CPR certification and are trained to respond in the case of injury or medical emergency.

Camp Fire staff all receive Child Abuse and Neglect Prevention, Recognition and Reporting training on an annual basis through a state-approved trainer.

Camp Fire staff receive ongoing training throughout the school year to ensure that protocols are followed, and that daily techniques, as well as programming and activities are developmentally appropriate and safe for all youth.

Camp Fire maintains a staff-to-child ratio lower than the state requirement in order to provide proper supervision for all youth.

Camp Fire practices emergency fire drills on a monthly basis, as well as routine severe weather and lockdown drills throughout the year.

Camp Fire provides time each afternoon for youth to work on any homework assignments that they may have. Staff and volunteers are available to assist children with homework during this time.

Camp Fire First Texas Afterschool Programs are operated from the time that children are dismissed from school until the times listed below, every day that school is in full session (see School Breaks & Holidays for dates that schools are closed). When school is dismissed early for holidays or other events, the program hours will be adjusted to accommodate the early dismissal time.

Closing Times

  • Aledo ISD (All 6 campuses) – 6:30 p.m.
  • Diamond Hill Elementary (FWAS) – 5:30 p.m.
  • Diamond Hill Station – 6:00 p.m.
  • Sam Rosen Elementary (FWAS) – 5:30 p.m.
  • Westcliff Elementary – 6:00 p.m.

Camp Fire First Texas is not licensed to provide care for children who are ill; therefore, we will not accept a child who has a fever of 100 degrees or more. If your child exhibits diarrhea, vomiting or fever within the last 24 hours, or exhibits an undiagnosed rash, abnormal breathing, drainage from eyes, or a thick green discharge from the nose, we ask that you keep your child at home.

If your child begins to exhibit any of these symptoms while attending the program, you will be called to arrange pick up immediately.

Please contact the program immediately if your child has a communicable disease. When a communicable disease is reported, a note will be posted to inform other parents of possible exposure.

As one of the nation’s leading youth development organizations, Camp Fire takes pride in its long-standing commitment to providing programs and services to all youth and families.

Camp Fire recognizes the dignity and worth of each individual and to seeks to eliminate human barriers based on all assumptions which prejudge individuals. Our program standards are designed and implemented to reduce sexual, racial, religious, and cultural stereotypes and to foster positive intercultural relationships. In Camp Fire, everyone is welcome.

Camp Fire Afterschool programs are licensed through the Texas Department of Family & Protective Services (TDFPS), which falls under the Texas Department of Health & Human Services.

Camp Fire Afterschool programs meet or exceed all applicable minimum standards outlined by TDFPS. The Minimum Standards detail requirements for areas such as recordkeeping, hiring practices, background checks, staff training, supervision ratios, reporting, discipline and guidance, emergency drills, nutrition and food service, and many other areas.

A hard copy of the applicable TDFPS Minimum Standards is available for review at the program.

Camp Fire Afterschool programs are regularly inspected by licensing representatives and are required to meet the standards required by TDFPS, Child Care Licensing.

All medications to be administered by Camp Fire staff will need to be in the original container. Medications are kept secured away from the children. This includes rescue inhalers and Epi-Pens, which staff members will keep readily available in case of an emergency. All prescription medications must have its RX label indicating the child’s name, the medication, the dosage, and the physician’s name and number.

No medications will be administered unless an Authorization for Dispensing Medication Form is completed and signed by the parent. Camp Fire staff will NOT administer over-the-counter medication.

All staff are educated on allergies and asthma and they take precautions to ensure children are protected. Through their First Aid training, staff are trained on how to administer allergy medications such as an Epi-Pen. Snack alternatives are provided for children with known food allergies or dietary restrictions. No snacks with nuts are served at Camp Fire Afterschool programs.

Children with known allergies are required to have a completed Allergy Action Plan on file.

Active free play, especially outdoors, is a critical part of a child’s development in many ways, and routinely being active outdoors provides many long-term benefits for youth. Camp Fire greatly values and believes in the scientifically proven benefits of outdoor experiences and free play, so outdoor free play is a very important and regular part of our daily schedule (weather permitting).

Camp Fire First Texas often operates a program at a public school that is regulated by the Texas Department of Family and Protective Services, Child Care Licensing. Our program is regularly inspected and is required to meet the standards required by TDFPS, Child Care Licensing. However, when located in a public school the playground equipment may not meet the minimum safety requirements for active play equipment as stated in the Minimum Standards for School-Age and Before or Afterschool Programs. The safety of your child is our number one priority and we have plans in place to protect all the children in our care, including daily playground inspection and training staff to ensure proper supervision.

If the temperature dips to 40 degrees or below during the fall and winter months, the children will likely be kept indoors. We do take into consideration the “wind chill factor” and will encourage your child/ren to button coats and wear hats/gloves if they are provided. Often times we bundle up and take a brief walk outdoors and then return to indoor activities. During the summer months when the temperatures are high, we take precaution on ozone alert days. If an ozone alert is announced, outdoor activities will not be permitted.

Please label all items and do not send anything that is irreplaceable. Learning to be responsible for your own items is a big lesson at Camp Fire. Children can check Lost & Found throughout the week and parents can check Lost & Found at pick up. Many items lost throughout the school day may end up in the school’s Lost & Found area.

Camp Fire First Texas is not responsible for personal belongings or clothing that becomes lost or damaged. Electronics (phones, iPads, tablets, computers, gaming systems, etc.) or other materials are NOT ALLOWED from home unless it is a donation to the program.

Parents must list the names of all responsible adults who are allowed to pick up their child/ren from the program on the program admission form. ONLY LISTED INDIVIDUALS will be allowed to pick up the child/ren. Staff members are instructed to review a photo ID of individuals (this includes parents) picking up children until they are familiar with them, and individuals must submit to a digital photo that will remain in a child’s file. Parents must sign their child/ren out each day by writing down the time they picked up and initialling next to the time of pick up.

Staff is not allowed to release the child to anyone who fails to provide ID when asked to do so. You must provide a signed court document (when appropriate) when a non-custodial parent is not allowed to pick up the child/ren from the program.

In order to avoid confusion, please submit requests for additional individuals to be added to the authorized pickup list by sending a written and signed letter that will be kept in the child’s folder. Additional approved individuals may be added by emailing their name and phone number to the registrar at [email protected].

Verbal permission to add someone to the list will not be accepted. In the event of an emergency, contact the site director for procedure.

Children must be picked up by program closing time. Our sites are not licensed to keep children on site after closing time.

After a grace period of 5 minutes, a required late fee of $1.00 per minute for additional minutes thereafter will be charged if you are late. The fee will be withdrawn from account with notification. Failure to pay late fees may result in termination of enrollment.

If a child is still at the program thirty (30) minutes after closing, and our staff has not been contacted by a parent/guardian, we may call Child Protective Services to take custody of the child until the parent is located.

Each day of Camp Fire Afterschool includes outdoor free play (weather permitting), snack time, homework time, stations time and a structured curriculum activity.

Camp Fire programming allows youth to explore their personal interests, learn to make healthy choices, develop social skills, and have fun. Program content:
1. Is age-appropriate
2. Has intentional outcomes
3. Includes activities that provide progression or sequential learning

Along with planned outdoor activities, outdoor time includes free play time for the kids to have a brain break in between the school day and the afterschool day.

During indoor stations time, children select activities that interest them. The after school environment is arranged with interest centers consisting arts & crafts centers, building blocks centers, board games, and many other options each day. Program staff observe the children and interact with them to support, extend and clarify learning.

The structured curriculum activities focus on different topics each day, including:
– science, technology, engineering, art and math (STEAM) activities
– social & emotional learning (SEL) activities
– seasonal activities
– outdoor exploration activities

In addition, guest speakers and presentations are built into the curriculum as appropriate.

Camp Fire First Texas follows a 1:15 maximum ratio of staff members to students. This ratio is lower than state mandated maximum ratio of 1:26.

Registration for Camp Fire Afterschool can be completed online at https://campfirefw2.campbrainregistration.com/

All registration forms, including payment information, must be completely filled out and turned in before a child can enter Camp Fire Afterschool or Summer Programs. No child will be allowed to attend without completed forms.

Parents must keep staff informed of any changes on the enrollment forms.

An annual registration fee per child is due upon registration of the child for each school year.

For any questions about registration, contact the Customer Support Team at [email protected]

Camp Fire Afterschool programs follow the school calendars for the district in which they operate. Camp Fire Afterschool does not operate on days that the schools are closed, including any inclement weather days, and the district’s staff training/professional development days.

Please refer to the school calendars for each district to see the scheduled days for school closures.
– Aledo ISD: https://www.aledoisd.org/
– Fort Worth ISD (Westcliff Elementary): https://www.fwisd.org/

Camp Fire’s Diamond Hill Station is open for some holiday breaks, including Thanksgiving break, winter break and spring break. See day camp options.

A nutritious snack, such as whole wheat cheese crackers, applesauce, bananas, graham crackers, and other fruits, grains, and dairy products, is served to all children each day. Water is served with each snack.

Alternate snacks are provided for children with food allergies or dietary restrictions.

Camp Fire Afterschool can include children with mild intellectual or developmental disabilities. For children with known disabilities, an interview with the Program Director and/or Vice President must take place prior to attending in order to ensure that appropriate accommodations can be met to provide a safe and beneficial environment.

Camp Fire staff members meet or exceed all requirements as outlined by Texas state licensing.

All Camp Fire staff members are background checked on an annual basis through VeriFYI.org, which screens for Texas state records, multi-jurisdictional records, sex offender records, and verifies their identity through their Social Security number.

All Camp Fire Afterschool staff members are also background checked through the Texas state licensing.

Camp Fire staff possess current nationally recognized First Aid/CPR certification and are trained to respond in the case of injury or medical emergency.

Camp Fire staff all receive Child Abuse and Neglect Prevention, Recognition and Reporting training on an annual basis through a state-approved trainer.

All new staff are interviewed, background checked, have their work history verified, and have at least 2 reference checks completed prior to being hired.

Camp Fire requires all after school staff members in charge of supervising youth to be at least 18 years old. All Afterschool site directors are 21 or older with documented prior experience and education in youth development, education, and management.

Staff members receive ongoing training throughout the school year in topics such as child development, emergency procedures, discipline and guidance, program development, supervision, working with children with special needs, and many other relevant topics.

For Camp Fire Afterschool at Diamond Hill Station, transportation is provided by Camp Fire from select area FWISD Elementary Schools. Visit the Camp Fire Diamond Hill Station after school page for specific details.

All other Camp Fire Afterschool programs are provided on-site and do not transport children.

girls reading together